CITY OF PORTLAND STANDARD FINANCIALLY RESPONSIBLE

RENTAL CRITERIA FOR RESIDENCY

OWNER/AGENT’S EVALUATION PROCESS

Upon receipt of a completed application, the contents of the application are compared to the screening criteria by Owner/Agent and the Applicant is either approved or denied in compliance with all local, state and federal laws. Applicants are welcome to provide supplemental evidence to mitigate potentially negative screening results. Applicants have 30 days to appeal denied applications, during which time they may correct, refute, or explain negative information forming the basis for the denial. Applicants are also prequalified for any rental opportunities at Owner/Agent’s properties for three months following the approval date. All screening fees are waived for three months following the approved appeal, but Applicants under these circumstances will be required to certify in writing that no conditions have materially changed from those described in Owner/Agent’s approved application. If conditions have materially changed, Owner/Agent may use those changes as the basis for a denial.

OCCUPANCY POLICY

1. Occupancy is based on the number of bedrooms in a unit. (A bedroom is defined as a habitable room that is intended to be used primarily for sleeping purposes, contains at least 70 square feet and is configured so as to take the need for a fire exit into account.)

2. The general rule is two persons are allowed per bedroom. Owner/Agent may adopt a more liberal occupancy standard based on factors such as size and configuration of the unit, size and configuration of the bedrooms, and whether any occupants will be infants.

GENERAL STATEMENTS

1. Any of the following items, or combination thereof, will be accepted to verify the name, date of birth and photo of the applicant:

   i) Evidence of Social Security Number (SSN Card)

   ii) Valid Permanent Resident Card

   iii) Immigrant Visa

   iv) Individual Taxpayer Identification Number (ITIN)

   v) Non-Immigrant Visa

   vi) Any government-issued identification regardless of expiration date

   vii) Any non-governmental identification or combination of identifications that would permit a reasonable verification of identity

2. Each applicant will be required to qualify individually or as per specific criteria areas.

3. Inaccurate, incomplete or falsified information will be grounds for denial of the application.

4. Any applicant currently using illegal drugs will be denied. If approved for tenancy and later illegal drug use is confirmed, termination shall result.

5. Any individual whose tenancy may constitute a direct threat to the health and safety of any individual, the premises, or the property of others, will be denied tenancy.

INCOME CRITERIA

1. Monthly income must be 2 times the monthly stated rent*, or 2.5 times the monthly stated rent if the monthly rent amount is below the maximum monthly rent for a household earning no more than 80 percent of the median household income as published annually by the Portland Housing Bureau. https://www.multifamilynw.org/ PHB_Rent_Income_Limits Income sources shall include, but are not limited to: wages, rent assistance (non-governmental only), and monetary public benefits and are based on the cumulative financial resources of all financially responsible applicants. Applicants failing to qualify under this section may, at Owner/Agent’s discretion, be required to pay an additional security deposit in the amount of half a month’s rent. *If applicant will be using local, state or federal housing assistance as a source of income, “monthly stated rent” as used in this section means that portion of the rent that will be payable by applicant and excludes any portion of the rent that will be paid through the assistance program.

2. Twelve months of verifiable employment will be required if used as a source of income.

3. Applicants using self-employment income will have their records verified through the state corporation commission, and will be required to submit records to verify their income, which records may include the previous year’s tax returns.

RENTAL HISTORY CRITERIA

1. Twelve months of verifiable contractual rental history from a current unrelated, third party landlord, or home ownership, is required. Less than twelve months verifiable rental history will require a security deposit not to exceed one and a half month’s rent and/or qualified co-signer.

2. Three or more notices for nonpayment of rent within one year will result in denial of the application.

3. Three or more dishonored checks within one year will result in denial of the application.

4. Rental history reflecting any past due and unpaid balances to a landlord will result in denial of the application.

5. Rental history including three or more noise disturbances or any other material non-compliance with the rental agreement or rules within the past two years will result in denial.

EVICTION HISTORY CRITERIA

Five years of eviction-free history is required. Eviction actions that were dismissed or resulted in a judgment for the applicant will not be considered.

CREDIT CRITERIA

1. Negative or adverse debt showing on consumer credit report will require a security deposit not to exceed one and a half month’s rent and/or qualified co-signers.

2. Ten or more unpaid collections (not related to medical expenses) will result in denial of the application.

RENT WELL GRADUATES

If applicant fails to meet any criteria related to credit, evictions and/or rental history, and applicant has received a certificate indicating satisfactory completion of a tenant training program such as “Rent Well,” Owner/Agent will consider whether the course content, instructor comments and any other information supplied by applicant is sufficient to demonstrate that applicant will successfully live in the complex in compliance with the Rental Agreement. Based on this information, Owner/Agent may waive strict compliance with the credit, eviction and/or rental history screening criteria for this applicant.

CRIMINAL CONVICTION CRITERIA

Upon receipt of the Rental Application and screening fee, Owner/Agent will conduct a search of public records to determine whether applicant or any proposed resident or occupant has a “Conviction” (which means: charges pending as of the date of the application; a conviction; a guilty plea; or no contest plea), for any of the following crimes as provided in ORS 90.303(3): drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent. Owner/Agent will not consider a previous arrest that did not result in a Conviction, was dismissed, expunged, voided or invalidated, determined or adjudicated through the juvenile justice system. Owner/Agent will also not consider convictions when Applicant is participating or has completed a diversion or deferral of judgment program or for crimes that are no longer illegal in the State of Oregon. If applicant, or any proposed occupant, has a Conviction in their past which would disqualify them under these criminal conviction criteria, and desires to submit additional information to Owner/Agent along with the application so Owner/Agent can engage in an individualized assessment (described below) upon receipt of the results of the public records search and prior to a denial, applicant should do so. Otherwise, applicant may request the review process after denial as set forth below, however, see item (c) under “Criminal Conviction Review Process” below regarding holding the unit.

A single Conviction for any of the following, subject to the results of any review process, shall be grounds for denial of the Rental Application.

  a. ) Felonies involving: murder, manslaughter, arson, rape, kidnapping, child sex crimes, or manufacturing or distribution of a controlled substance.

  b. ) Felonies not listed above involving: drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 7 years.

  c. ) Misdemeanors involving: drug related crimes, person crimes, sex offenses, domestic violence, violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, financial fraud crimes, where the date of disposition has occurred in the last 5 years.

  d. ) Misdemeanors not listed above involving: theft, criminal trespass, criminal mischief, property crimes or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 3 years.

  e. ) Conviction of any crime that requires lifetime registration as a sex offender, or for which applicant is currently registered as a sex offender, will result in denial.

Criminal Conviction Review Process.

Owner/Agent will engage in an individualized assessment of the applicant’s, or other proposed occupant’s, Convictions if applicant has satisfied all other criteria (the denial was based solely on one or more Convictions) and:

(1) Applicant has submitted supporting documentation prior to the public records search; or

(2) Applicant is denied based on failure to satisfy these criminal criteria and has submitted a written request along with supporting documentation. Supporting documentation may include:

  i. ) Letter from parole or probation office;

  ii) Letter from caseworker, therapist, counselor, etc.;

  iii) Certifications of treatments/rehab programs;

  iv) Letter from employer, teacher, etc.

  v) Certification of trainings completed;

  vi) Proof of employment; and

  vii) Statement of the applicant.

Owner/Agent will:

(a) Consider relevant individualized evidence of mitigating factors, which may include: the facts or circumstances surrounding the criminal conduct; the age of the convicted person at the time of the conduct; time since the criminal conduct; time since release from incarceration or completion of parole; evidence that the individual has maintained a good tenant history before and/or after the conviction or conduct; and evidence of rehabilitation efforts. Owner/Agent may request additional information and may consider whether there have been multiple Convictions as part of this process.

(b) Notify applicant of the results of Owner/Agent’s review within a reasonable time after receipt of all required information.

(c) Hold the unit for which the application was received for a reasonable time under all the circumstances to complete the review unless prior to receipt of applicant’s written request (if made after denial) the unit was committed to another applicant.

Additional screening guidelines

General Information About Renting 

MOVE –IN DEPOSITS, FEES &PROCEDURES

$50.00 Application Fee This fee is the cost to screen an application through a 3rd party service only for prospects designating they are financially responsible.

$500 ExecutionDeposit is required within 24 hours of approval notification.(Non-refundable if applicant cancels) FirstFullMonth’s Rent($895-$2500) Plus equal security equal to Total monthly charges and Utilities($50 - 90)-Monthly Utility Charges paid to PDX4Rent Properties: All residents pay a monthly utility charge toward some or all of the following: water, sewer, garbage, hot water, electricity, wifi and landscaping. Check with your manager for specifics.

RENTERS INSURANCE

Minimum of $100,000 Renters Insurance coverage required for all residents.

Utilities you may pay to Utility Company: Electricity, Gas, Heat, Internet, Cable, Phone, or other (varies by building).-12 Month lease standard.

Please note: All buildings are non-smoking. UTILITIES & PHONE NUMBERS:

Residents must call to have the utilities established in their name upon move-in.

NW Natural Gas503-226-4210.

CenturyLink800-475-7526.

Comcast Cable888-824-8264

Parking Permits (WestPDX)503-823-5185 PGE503-228-6322

Pacific Power&Light 888-221-7070

When will I know?Applications are taken on a first-come, first-served basis and are screened prior to approval. To ensure a quick turnaround, please fill out the application completely and upload all required documents (see rental criteria). Approved applicants are generally contacted by the manager within 1-2 business days.Screening reports are provided by AppFolio. After Approval Once you are notified of approval, you have 24 hours to pay a $500 execution deposit and sign the execution agreement to hold the unit. This will secure the apartment until the agreed move-in date. If you do not pay the $500 execution deposit and sign the execution agreement within 24 hours, the unit will be released to the next applicant in line. Your execution deposit will be applied to your total move in charges. Prorated rent and utilities, plus any additional charges must be paid prior to taking occupancy. If you cancel after paying the execution deposit, regardless of signing the execution agreement, your $500 deposit will not be refunded. All units are clean and in good repair prior to move-in. Our buildings have been maintained with special emphasis toward preserving their original character and charm. Tenant alterations, including painting, are not permitted. Moving should be done during the day or early evening and not between 10:00 PM and 9:00 AM. Any damage done to the building during the move is the responsibility of the tenant. All boxes must be flattened for recycling. During occupancy and upon move out, it is your responsibility to properly dispose of all unwanted items. Do not leave furniture at the dumpsters. Removal of furniture, garbage, or other items you have left in the apartment or on the grounds will be charged to you. Filling trash receptacles with unwanted items will result in an additional charge.Please note: PDX4Rent Properties charges no move in fees, administration fees, pet fees or cleaning fees. UtilitiesPrior to your move-in date, you will need to set up electricity and gas (if applicable) in order to receive possession. Contact PGE or Pacific Power to have the electricity put in your name. If your building has gas, contact NW Natural to put the gas in your name.You will be asked for your new electric and gas (if applies)account number(s) at the time of move-in as verification that this has been done. Renters InsuranceYou will be required to provide proof of current renters insurance prior to the lease commencement date; the policy must provide your name and the address you are moving into, list PDX4Rent Properties as an insured party and have a minimum liability coverage of $100,000.